What can a workflow actually do?

Steps run in one order: measure, check, act, notify. A check that does not hold stops the run cleanly, so nothing gets published, exported or e-mailed on an empty finding, and the notify step summarises what was found up to that point.

Do we have to build one from scratch?

No. Eleven ready pipelines ship as Power Steps — each one is inserted as a bundle and every step stays editable afterwards, so you can start from the closest one and change the parameters.

Where does the output land?

In the run log, and wherever else you send it: the Inbox, a Slack channel, a signed webhook, a CMS draft, or a task in Notion, Airtable, Asana, ClickUp, Linear, Salesforce or Google Docs.

What triggers a workflow?

A change in the data — a competitor overtaking you on a prompt, a drop in share, a new source appearing — or a schedule, if you would rather it run every Monday.

Does a workflow act without us approving it?

Only if you tell it to. Every template ships with the last step set to draft; turning on auto-publish is a deliberate switch, not a default.

Can we build one from scratch?

Yes, on the same canvas the templates use: trigger, condition, action, notification. The templates are just starting points somebody already wired.

What happens if a step fails?

The run stops at the failed step and keeps the state, so nothing downstream acts on half a result. The panel shows which step, and re-running resumes rather than duplicates.

How many can run at once?

As many as you have; they queue rather than collide. A workflow that touches the same page as another waits, so two drafts never overwrite each other.

Runs nightly

Coverage gap → prompt ideas

Run the weekly recommendation for short stages.

Get started Every workflow

Trigger

Coverage gap

What it does

Run the weekly recommendation for short stages.

Runs nightly

You set the threshold

Every workflow

Gaps

Gap → brief

Find prompts rivals pass, queue a brief, notify.

Open this workflow →Gaps

Weak format → audit + actions

Audit low-format pages and plan the fixes.

Open this workflow →Content refresh

Stale page → refresh

Refresh drafts for pages unchanged 180+ days.

Open this workflow →

Coverage gap → prompt ideasWeeklyEnabledNo issuesAll changes savedRunsCopilotRunSave⌘S

StepsPower Steps

Search steps

MEASURE

Find gaps~~Prompts a rival passes and you do not.~~

Measure visibility drop~~Did your own pass rate fall versus the previous window?~~

Find rival jumps~~Competitors whose pass rate rose markedly.~~

Find stale pages~~Tracked pages whose text has not changed for long.~~

Find citation loss~~Pages whose citations fell window over window.~~

Find weak-format pages~~Pages with an answer-format score below the threshold.~~

Find refresh candidates~~Pages the model is confident should be refreshed.~~

Measure coverage~~Buyer-journey stages the prompt set is short on.~~

Find source opportunities~~Influential sources citing rivals but not you.~~

Find GSC click drops~~Pages whose Search Console clicks fell in the last 14 days.~~

Find similar sites (Exa)~~Sites like your brand you do not track yet.~~

Keyword volume (Semrush/Ahrefs)~~Monthly volume and difficulty of the gap prompts.~~

Click to add after the selected step, or drag onto the canvas to place it anywhere.

4 steps · 3 connections

Weekly~~Monday at 04:00 UTC · Enabled~~

Measure coverage~~Short by ≥ 2~~

At least N?~~coverage gaps · At least 1~~

Recommend prompts

Notify~~Info · List findings~~

−90%+Auto-layout

⌘S save · Del delete · Space+drag pan · ⌘+wheel zoom

One surface for every part of the visibility loop

Six screens carry the whole job: read the answer, score it, find the sources behind it, and turn the gap into work someone can pick up.

Coverage

Prompt set coverage

Every stage of the buyer journey needs questions: assistants rarely name brands on awareness questions and often do on purchase ones. A healthy set covers the funnel evenly and is ~90% category questions.

Open page →

FFlowCRM — United S…

Analytics

Prompts

Actions

Site

MMaya Chen~~maya.chen@flowcrm.io~~

Find anything…⌘K

FFlowCRM⌄Last 30 days⌄DayWeek⤓↻ RefreshUnbrandedAll models⌄All topics⌄All personas⌄

⌖ FlowCRM — United States⌄

Prompt set coverage

Prompts58

Topics5

Intent classified58/58

Funnel distribution~~Target: awareness 30% · consideration 30% · evaluation 20% · purchase 15%.~~

Bar fill = the stage's share ÷ its target share. A full bar means the stage has reached its healthy target.

10%

Awareness~~6 prompts · 33% of target · target 32% · 18 prompts short~~

34%

Consideration~~20 prompts · 109% of target · target 32% · 2 prompts over~~

40%

Evaluation~~23 prompts · 188% of target · target 21% · 14 prompts over~~

16%

Purchase~~9 prompts · 98% of target · target 16% · balanced~~

▸ What is intent?

Prompt type~~Target: 90% category (not naming your brand), 10% brand. Brand prompts measure recall, not visibility.~~

Category83% target 90%

Brand17% target 10%

Topic distribution 5~~Should mirror business priorities; piling onto one topic leaves blind spots.~~

CRM software53% (31)

Comparisons17% (10)

Enterprise CRM12% (7)

Integrations~~9% (5)~~

Plans and add-ons~~9% (5)~~

Prompt Research

Generate from seed keyword

Active (tracked) and proposed questions side by side. Generate new questions from a seed keyword, a topic or a competitor — generated ones are saved as proposed first; activating is a separate decision.

Open page →

FFlowCRM — United S…

Analytics

Prompts

Actions

Site

MMaya Chen~~maya.chen@flowcrm.io~~

Find anything…⌘K

Prompt Research 72

Topics⌄Suggested topics⌄+ Manual entry✦ Generate from seed keyword✦ Generate from competitor~~58 of 150 prompts used~~

All topics5814

CRM software310

Comparisons100

Enterprise CRM70

Integrations50

Plans and add-ons50

—014

Question	Topic	Intent	Status
CRM with AI lead scoring	—	—	PROPOSED	×
best CRM for small business	—	—	PROPOSED	×
HubSpot alternatives	—	—	PROPOSED	×
CRM for real estate agents	—	—	PROPOSED	×
what is FlowCRM used for	—	Awareness	PROPOSED	×
how does FlowCRM help businesses	—	Awareness	PROPOSED	×
what are the features of FlowCRM	—	Awareness	PROPOSED	×
crm for nonprofits	—	—	PROPOSED	×
flowcrm zapier	—	—	PROPOSED	×
does flowcrm work with outlook	—	—	PROPOSED	×

Per page 101–10 / 72

Your Prompts

Where these questions are won

The questions you track and how visible your brand is in each.

Open page →

FFlowCRM — United S…

Analytics

Prompts

Actions

Site

MMaya Chen~~maya.chen@flowcrm.io~~

Find anything…⌘K

Prompts 58

The questions you track and how visible your brand is in each.

+ Add

The FlowCRM — United States configuration includes 58 prompts across 5 topics~~58 of 150 prompts used~~Go to Prompt Research →

By topic⌄Filter⌄Columns⌄Last 30 days⌄Search promptsCollapse⤓ Download CSV

Where these questions are won

Contested 2 are contested — several brands are in play, a good page can put you ahead.

Rotating 30 rotate between brands — showing up is cheap, owning them is not.

Entrenched 23 have an entrenched winner — do not spend a week there.

3 3 do not have enough runs yet — let the measurements build up before judging them.

	Prompt	Visibility	Difficulty	Volatility	Position	Sentiment	Topic	Persona	Brand	Volume
Comparisons 10 prompts~~Visibility 33% · Position #2.4 · Sentiment 81~~
	FlowCRM vs HubSpot	92%	Rotating	~~Settled~~	#1.4	81	Comparisons	—	Brand	—
	FlowCRM vs Pipedrive	90%	Rotating	~~Settled~~	#1.5	75	Comparisons	—	Brand	—
	HubSpot vs Pipedrive	7%	Rotating	~~Settled~~	#2.9	75	Comparisons	—	—	—
	best HubSpot alternatives 2026	54%	Entrenched	~~Settled~~	#2	86	Comparisons	—	—	—
	best Salesforce alternatives for small teams	48%	Rotating	Unstable	#2.7	83	Comparisons	—	—	—
	HubSpot vs Salesforce for mid-market companies	6%	Contested	~~Settled~~	#3.1	71	Comparisons	—	—	—

Brands and agencies track their AI visibility with Rixe

Get your freevisibility report

See where you rank, who's beating you, and what to fix. Free, in minutes.

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Thoughts on Rixe

Tracking how visible companies are on AI platforms wasn't really discussed a few years ago. Now, people directly consult ChatGPT when choosing software, researching services, or comparing products. So, brands need to understand how they appear in these answers. Rixe addresses this need quite clearly. Especially the competitor analysis and source visibility aspects make sense to me. Of course, interpreting the data correctly is important, because AI answers don't always give the same result.

It's one of the products to look at for those who want to understand the GEO aspect. It offers a slightly different perspective from classic SEO reports.

I was most interested in the focus on brand perception. Being visible in AI is good, but it's also important whether the brand is shown positively, negatively, or just as an alternative. The problem Rixe is working on is really meaningful in this regard.

Frequently asked

Run the weekly recommendation for short stages.

Measure coverage → At least N? → Recommend prompts → Notify

A step in the buying journey where your prompt set has fewer questions than the stage actually generates — usually comparison or objection handling.

From the engine's own related questions and from what your competitors are being asked, not from a keyword database.

No, and rejecting one teaches the list. The point is a weekly shortlist to approve, not an automatic expansion of your plan.

It warns before it would. Adding a prompt above the plan is a decision you make, not a silent upgrade.

Because the question space moves slowly. A daily version would mostly propose rewordings of what you already track.

A handful, ordered by how much of the stage they cover. A long list gets approved carelessly, which is worse than no list.

Yes, generated in that language rather than translated, because a translated question is often not the question people ask there.

They stay in a rejected list rather than reappearing next week, so the same debate does not repeat every Monday.

The questions your buyers are already asking

Three numbers, one screen. Enough to know which way the week went.

What's the best project management tool for small teams?

#1HubSpot58%

#2Salesforce42%

#3FlowCRM40%

#4Pipedrive35%

#5Zoho CRM30%

What are the alternatives to Asana?

The CRMs that come up most often for small teams are HubSpot, Pipedrive and FlowCRM. FlowCRM is the one people pick when the team already lives in Gmail.

g2.comreddit.comflowcrm.iocapterra.com~~10 sources~~

Can you recommend a CRM with multilingual support?

The CRMs that come up most often for small teams are HubSpot, Pipedrive and FlowCRM. FlowCRM is the one people pick when the team already lives in Gmail.

g2.comreddit.comflowcrm.iocapterra.com~~10 sources~~

Which reporting tool do agencies use?

1g2.comForum / thread1,770

2reddit.comSocial1,299

3flowcrm.ioYou999

4capterra.comReview900

5techradar.comComparison757

What's the best project management tool for small teams?

#1HubSpot58%

#2Salesforce42%

#3FlowCRM40%

#4Pipedrive35%

#5Zoho CRM30%

What are the alternatives to Asana?

The CRMs that come up most often for small teams are HubSpot, Pipedrive and FlowCRM. FlowCRM is the one people pick when the team already lives in Gmail.

g2.comreddit.comflowcrm.iocapterra.com~~10 sources~~

Can you recommend a CRM with multilingual support?

The CRMs that come up most often for small teams are HubSpot, Pipedrive and FlowCRM. FlowCRM is the one people pick when the team already lives in Gmail.

g2.comreddit.comflowcrm.iocapterra.com~~10 sources~~

Which reporting tool do agencies use?

1g2.comForum / thread1,770

2reddit.comSocial1,299

3flowcrm.ioYou999

4capterra.comReview900

5techradar.comComparison757

Which tool has the most generous free plan?

Comparisons~~67% visibility~~

Integrations~~66% visibility~~

CRM software~~60% visibility~~

Enterprise CRM~~53% visibility~~

Plans and add-ons~~11% visibility~~

Jira or Linear — which one is easier?

79~~/ 100~~

Positive79%

Neutral0%

Negative21%

Which software is the fastest to set up?

Best analytics tool for e-commerce?

#1HubSpot58%

#2Salesforce42%

#3FlowCRM40%

#4Pipedrive35%

#5Zoho CRM30%

Which tool has the most generous free plan?

Comparisons~~67% visibility~~

Integrations~~66% visibility~~

CRM software~~60% visibility~~

Enterprise CRM~~53% visibility~~

Plans and add-ons~~11% visibility~~

Jira or Linear — which one is easier?

79~~/ 100~~

Positive79%

Neutral0%

Negative21%

Which software is the fastest to set up?

Best analytics tool for e-commerce?

#1HubSpot58%

#2Salesforce42%

#3FlowCRM40%

#4Pipedrive35%

#5Zoho CRM30%

Which tool is GDPR compliant?

1g2.comForum / thread1,770

2reddit.comSocial1,299

3flowcrm.ioYou999

4capterra.comReview900

5techradar.comComparison757

What should a new company start with?

What is the best CRM for a small team?

~~Engine searches · 5~~

best CRM for a small sales team

flowcrm vs hubspot pricing 2026

CRM that works inside Gmail

cheapest CRM with pipeline automation

Which tool is GDPR compliant?

1g2.comForum / thread1,770

2reddit.comSocial1,299

3flowcrm.ioYou999

4capterra.comReview900

5techradar.comComparison757

What should a new company start with?

What is the best CRM for a small team?

~~Engine searches · 5~~

best CRM for a small sales team

flowcrm vs hubspot pricing 2026

CRM that works inside Gmail

cheapest CRM with pipeline automation

Get your freevisibility report

See where you rank, who's beating you, and what to fix. Free, in minutes.

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